Whether your organization is an established business or is in starting out, effective board meetings are critical to driving the company forward. In order to succeed, they require a well-prepared meeting agenda as well as a clear and consistent structure, and a well-organized discussion. These guidelines help ensure that board members can concentrate on the most important issues, and are able to share their insights without getting distracted by other agenda items or irrelevant discussions.
Make sure to concentrate on the major decisions that the board has to make and avoid spending too much time on updates. Begin the meeting by discussing the most important issues that require making a decision. This will ensure that the discussions take up the bulk of the time available.
Encourage a respectful, cooperative atmosphere where all opinions are considered equally. This will create a sense of trust and open communication, and ensure that all stakeholders are involved in a productive discussion. Ensure that voting processes are fair and transparent and that all board members have an opportunity to participate in the process (see “Manage time” below).
Foster accountability for the follow-up and execution of actions, decisions, and recommendations made at each board meeting. This can be achieved by regular progress reports, clear assignment of responsibilities, and systems for keeping track of and recording the results.
At https://safeboardroom.com/4-steps-for-effective-board-meetings/ the beginning or at the conclusion of every board meeting set up an executive meeting. This gives non-executive board members the opportunity to discuss important issues with members of the management team in private. This assures that the Board knows the CEO’s view.