https://derwentmills.com/2023/06/07/retention-of-public-records/
Anyone who is curious about the truth and the way government operates can discover that public records are an important resource. The records are available at all levels of government including federal, state and local, but the laws and regulations are different. Public records include census data as well as all law enforcement reports (including accident and incident reports) as well as all corporate filings, a wide range of environmental compliance audits, financial statements, and more.
Many government agencies, including the township, county or village levels have a record retention system to organize their documents for easy access, while ensuring that they are not deleted or destroyed until they reach the end of their cycle. These systems are built on the principles of records management which seek to safeguard information and data in documents of an agency for as long a time as is feasible, while also ensuring their accessibility.
A report is an example of a record series. This term can also be used to refer to any duplicate copy of a document that is kept for a particular purpose like a convenience copy or working copy.
It may take some time to get familiar with the policies for records retention of agencies. Making requests as specific and specific as you can significantly increase the odds that an agency will actually respond and provide records in response.