How to Prepare for a Board Meeting

A board meeting is an important component of the decision making process for businesses. The board meetings are where members debate operational documents in order to direct organizational growth in a manner which maximizes productivity. They also vote on major decisions that affect the company’s future. While a CEO is usually assigned the responsibility of managing a company, it’s still the responsibility of the board members to keep up-to-date with every aspect of the business and make the best decisions possible.

The agenda for the board meeting is usually distributed to the members before the time of the meeting so they can prepare and review it prior to the actual meeting. This allows members to focus on the main issues and avoid distractions.

Before proceeding to the next items on the agenda, it’s important to review other and then approve the minutes from the previous meeting. This will let the board be aware of what was discussed and ratified at the last meeting, and allow them to proceed with the remainder of the meeting with complete confidence.

After the old business has been completed, the chair will announce any new items that need debate or voting. This includes any motions the board is required to examine for the business. For instance, a change to the articles of incorporation or authorizing particular transactions. They can be voted on and recorded in the minutes.

During the discussion portion of the meeting it’s crucial to keep the discussion focused on the topic at hand and to be respectful of any opinions that are expressed. It’s also important to avoid distracting activities like checking emails or using mobile phones, or even catching up on pending tasks during the meeting.